January 2024 Agenda
Digby Parish Council
AGENDA
The Parish Council meeting will be held on Wednesday 10th January 2024 commencing at 7pm, in Digby War Memorial Hall for the purpose of considering and resolving business as set out in this agenda. County and District Councillors, the press and members of Digby electorate are cordially invited to join the meeting.
Clerk to the Council A McDonald Date: 3/01/24
Public Forum
The public forum will proceed for up to 15 mins, when members of the public may ask questions or make short statements to the council. This time allocation can be extended by resolution of the council.
District & County Councillors' Matters
After the Public Forum each councillor will provide a 5-minute report on the business of their relevant council
If none of the above are in attendance the Parish Council will resolve to commence the full council meeting as soon as possible.
1. Chairman's Opening Remarks (24/001)
a) Welcome
2. Apologies & Vacancy (24/002)
a) Apologies for absence and reasons given.
b) To acknowledge Cllr Ken Hands resignation and notify NKDC of the vacancy
3. Declarations of Pecuniary Interest & Applications of Dispensation (24/003)
a) To receive reports on Members' Disclosable Pecuniary Interests in relation to agenda items and to receive any applications for Dispensation in accordance with the Localism Act 2011.
4. Signing of the Minutes (24/004)
a) To resolve to accept the notes of the Parish Council Meeting held on Monday 11th December 2023 as a true and accurate record of that meeting.
5. Planning Matters (24/005)
a) Planning Applications Received.
Nil to date
b) Decision Notice Received.
23/1334/HOUS 31 Chestnut Close, Erection of single storey side and rear extension. Permission granted by NKDC.
6. General Parish Matters (24/006)
a) Update on the adoption of footpath ‘The Smoot’ from North Street to Green Dykes.
b) Update on producing a newsletter/information sheet from the Parish Council
c) To review the following policies
i) Accessibility – last reviewed Jan 2023
ii) Privacy – Last reviewed Jan 2023
iii) Data Protection – Last reviewed Jan 2023
iv) Records Retention – last reviewed May 2019
v) Request Procedure – last reviewed May 2019
7. Highways (24/007)
a) To report any pot holes or Highways issues.
b) Update for the request for a new street light on B1188
c) To consider any further update regarding Public Footpath No.5
d) To note Temporary Traffic Restrictions. Digby Main Street 12.02.24 to 16.02.24 for telecom/fibre broadband installations.
8. The Village Hall (24/008)
a) To acknowledge receipt of the minutes from the latest meeting of the committee, and any comments, if required.
b) To consider a grant request to go towards the insurance for the Village Hall.
c) To review the gardener’s contract to include cutting the village hall grass.
9. Drainage (24/009)
a) Update on the issues raised at the public meeting held on 27th Nov.
i) Meeting with outside agencies to consider further improvements to reduce flooding.
ii) Purchase of key box for village hall
iii) Fact Sheet / Newsletter
iv) Emergency Plan Guide
v) Confirm next public meeting
10. Playing Field, Play Areas and Village General (24/010)
a) Report of Monthly inspection of Play Equipment.
b) Update on the Bowls Club lease
c) Update on the improvements to the playing field road.
d) To consider improving the drainage on the Eastern boundary of the field.
e) To consider request for Digby Dogfest to take place on 14th September
11. Allotments (24/011)
a) To report on any updates from the Allotment Committee.
12. Finance (24/012)
a) To note bank balances and approve bank reconciliation
b) To note any income received during the last month.
None to date
c) To approve the following payments
Salaries/Expenses TBN CJPGarden Services 30.00
Autela Payroll Services 54.58
T Robinson – Greendykes 125.00
13. Correspondence (24/013)
a) LALC Newsletter - Distributed to all councillors
b) NKDC Newsletter - Distributed to all councillors
c) Info on proposed Anaerobic digester plant at Martin Moor forwarded from Blankney Parish Council – Distributed to all the councillors/
14. Dates of Future Meetings (24/014)
Parish Council meetings
For 2024 – Second Wednesday of the month -10th Jan, 14th Feb, 13th Mar, 10th Apr, 8th May, 12th Jun, 10th Jul, 14th Aug, 11th Sep, 9th Oct, 13th Nov and 11th Dec.
15. Any Business to Note for the Next Agenda (24/015)
16. Closed Session (24/016)
For confidential items in accordance with the Public Bodies Act 1960, if required.