May 2026 Annual Parish Council Meeting Agenda
Digby Parish Council
Notice is hereby given of the ANNUAL PARISH COUNCIL MEETING to be held on Wednesday 13th May 2026 commencing at 7pm, in Digby War Memorial Hall for the purpose of considering and resolving business as set out in this agenda. County and District Councillors, the press and members of Digby electorate are cordially invited to join the meeting.
ANNUAL PARISH COUNCIL MEETING
1. APPOINTMENT OF CHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE. (26/068)
2. APPOINTMENT OF VICE-CHAIRMAN (if required) AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE (26/069)
The meeting is then to be suspended for the public forum and reports from the County and District Councillors if required.
Public Forum
The public forum will proceed for up to 15 mins, this time allocation can only be extended by resolution of the council. This forum is not part of the formal meeting.
This session is to receive verbal or written comments and views from the public for consideration at future meetings.
Please note any issues raised requiring a decision of the council cannot be discussed until added to the agenda for the next meeting.
Members of the public are expected to be polite, civil and respectful at all times during the meeting.
District & County Councillors' Matters
After the Public Forum each councillor will provide a 5-minute report on the business of their relevant council
If none of the above are in attendance the Parish Council will resolve to commence the full council meeting as soon as possible.
A McDonald
Clerk to Digby Parish Council 06/05/2026
AGENDA
1.Chairman’s Opening Remarks. (26/070)
a) Welcome.
2. Apologies for Absence (26/071)
a) To receive apologies for absence and reasons given.
3. Declarations of Pecuniary Interest & Applications of Dispensation (26/072)
a) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
4. Signing of the Minutes (26/073)
a) To resolve to accept the notes of the Parish Council Meeting held on Wednesday 8th April 2026
5. Planning Matters (26/074)
a) Planning Applications Received.
Nil to date
b) Decision Notices Received.
Nil to date.
6. General Parish Matters (26/075)
a) To appoint members to parish organisations
i) Memorial Hall Committee.
ii) Allotment Association
b) To appoint members to the working groups of the Parish Council
i) Drainage
ii) Playing field
iii) Finance
c) Annual Review of policy documentation - the relevant documentation was forwarded to councillors prior to the meeting.
i) Standing Orders – Last Reviewed May 2025
ii) Financial Regulations – Last reviewed May 2025.
iii) Complaints procedure. – Last reviewed May 2025
iv) Freedom of Information Publication Scheme
Review schedule of charges for publication – Last reviewed 2025
v) Data protection Policy – Last reviewed May 2025
d) To review the Asset Register – Last reviewed May 2025
e) To confirm the purchase of a new defibrillator and arrange installation.
f) To discuss repairs to the village hall footway lighting.
g) To consider any matters raised at the Annual Parish Meeting.
h) To confirm receipt of the Insurance documents and agree payment of the premium of £657.11.
7. Highways (26/076)
a) To report any pot holes or Highways issues.
b) To discuss correspondence received requesting signage to restrict horses using a local pathway.
8. The Village Hall (26/077)
a) To acknowledge receipt of the minutes from the latest meeting of the committee, and any comments, if required.
9. Drainage (26/078)
No issues submitted for the agenda.
10. Playing Field, Play Areas and Village General (26/079)
a) Report of monthly inspection of Play Equipment
b) Update on the Ruskington Lions using the pitch.
c) Update on the progress with the Bowls Club lease.
d) Update on street light No.1 on Beck Street still being unserviceable.
e) New Play Equipment Grant – Update on the progress
f) To discuss miss use of village hall brown bins and consider an answer to the problem
11. Allotments (26/080)
a) To report on any updates from the Allotment Committee.
12. Finance (26/081)
a) To note bank balances and approve bank reconciliation
b) To note any income received during the last month.
c) To approve the following payments
Salaries/Expenses TBN
Lloyds bank charges 4.25
Insurance premium 657.11
MalcFirth – parish grass cutting 615.60
British Heart Foundation – New Defibrillator £1718.00
P&P Tree Services £3108.00
External Audit
d) To note internal auditor has checked the end of year accounts and has completed and signed the AGAR
e) Annual Governance and Accountability Returns (AGAR) for 2025-26
i) To review the effectiveness of the internal control system and receive and note the Annual Internal Report.
ii) To approve Section 1. Annual Governance Statement 2025/26 by resolution and to be signed and dated accordingly by the Chairman and Clerk
iii) To consider Section 2. The Accounting Statements 2025/26
iv) To approve the Accounting Statement for 2025/26 by resolution and to be signed and dated accordingly by the Chairman and the Clerk (RFO).
v) The RFO to set the commencement date for the exercise of public rights
e) To confirm appointment of the Internal Auditor for 2026/27.
13. Correspondence (26/082)
a) LALC Newsletter - Distributed to all councillors.
b) NKDC Newsletter - Distributed to all councillors
c) County and District Cllrs Newsletter – Distributed to all councillors
d) Nationwide National Allotment Society Council Survey – Completed by the Treasurer of the Digby Allotments Association.
e) NKDC Change of process on managing works on trees in a Conservation Area.
f) NALC – Webinars by Security Industry Authority on Section12 Martyns Law Guidance Consultation.
g) LCC – Notification of Foster Care Fortnight – 11-24 May
14. Dates of Future Meetings (26/083)
Parish Council Meetings for 2026 – Second Wednesday of the month – 10th Jun, 8th Jul, 12th Aug, 9th Sep, 7th Oct, 11th Nov, 9th Dec.
15. Any Business to Note for the Next Agenda (26/084)
To be notified to the Clerk.
16. Closed Session (26/085)
For confidential items in accordance with the Public Bodies Act 1960, if required.