May Annual Parish Council 2025 Agenda
Digby Parish Council
Notice is hereby given of the ANNUAL PARISH COUNCIL MEETING to be held on Wednesday 14th May 2025 commencing at 7pm, in Digby War Memorial Hall for the purpose of considering and resolving business as set out in this agenda. County and District Councillors, the press and members of Digby electorate are cordially invited to join the meeting.
ANNUAL PARISH COUNCIL MEETING
1. APPOINTMENT OF CHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE. (25/070)
2. APPOINTMENT OF VICE-CHAIRMAN (if required) AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE (25/071)
The meeting is then to be suspended for the public forum and reports from the County and District Councillors if required.
Public Forum
The public forum will proceed for up to 15 mins, when members of the public may ask questions or make short statements to the council. This time allocation can be extended by resolution of the council.
District & County Councillors' Matters
After the Public Forum each councillor will provide a 5-minute report on the business of their relevant council
If none of the above are in attendance the Parish Council will resolve to commence the full council meeting as soon as possible.
A McDonald
Clerk to Digby Parish Council 07/05/2025
AGENDA
1.Chairman’s Opening Remarks. (25/072)
a) Welcome.
2. Apologies for Absence (25/073)
a) To receive apologies for absence and reasons given.
3. Declarations of Pecuniary Interest & Applications of Dispensation (25/056)
a) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
4. Signing of the Minutes (25/074)
a) To resolve to accept the notes of the Parish Council Meeting held on Wednesday 19th April 2025.
5. Planning Matters (25/075)
a) Planning Applications Received.
24/1483/VARCON The pony Paddock, The Pinfold, Amendment plans for wall, gates, fencing, CCTV, lighting and shipping container.
25/0292/FTPATH – Land off Lincoln Road. Digby. Proposal – Section119 of the Highways Act 1980 – Diversion of Digby Footpath No.8 .
b) Decision Notice Received.
6. General Parish Matters (25/076)
a) To appoint members to parish organisations
i) Memorial Hall Committee.
ii) Allotment Association
b) To appoint members to the working groups of the Parish Council
i) Drainage
ii) Playing field
iii) Finance
c) Annual Review of policy documentation - the relevant documentation was forwarded to councillors prior to the meeting.
i) Standing Orders – Last Reviewed May 2024
ii) Financial Regulations – Last reviewed May 2024. Latest amendments of April 2025 incorporated
iii) Complaints procedure.
iv) Freedom of Information Publication Scheme
Review schedule of charges for publication.
v) Data protection Policy
d) To review the Asset Register
e) To accept the renewed insurance policy and the premium charge of £647.44
f) To consider comments of the Annual Parish Meeting- Draft minutes circulated to councillors prior to the meeting.
g) Update on the request for improvements to the footpath on Lincoln Road.
h) Update on VE Day celebrations & consider any grant applications.
i) Old pond area, North Street, information from Land Registry.
7. Highways (25/077)
a) To report any pot holes or Highways issues.
b) Update on the LCC volunteer days.
8. The Village Hall (25/078)
a) To acknowledge receipt of the minutes from the latest meeting of the committee, and any comments, if required.
9. Drainage (25/079)
a) To discuss any further information update from the flood meeting.
10. Playing Field, Play Areas and Village General (25/080)
a) Report of monthly inspection of Play Equipment, new sign needed for entrance
b) Progress of the Bowls Club Lease.
c) To report progress on the new play equipment project
d) To discuss update from the insurers to remove a dead tree in the playing field
e) To consider renaming Forget-me-Knot way to the Snicket.
11. Allotments (25/081)
a) To report on any updates from the Allotment Committee.
b) Update on Allotment Field Rent
12. Finance (25/082)
a) To note bank balances, approve bank reconciliation and review the reserves for this coming year.
b) To note any income received during the last month.
None to date
c) To approve the following payments
Salaries/Expenses TBN
Lloyds bank charges TBN
Witham Internal Drainage Board – rates 81.83
External Audit
d) To note internal auditor has checked the end of year accounts and has completed and signed the AGAR
e) Annual Governance and Accountability Returns (AGAR) for 2024-25
i) To review the effectiveness of the internal control system and receive and note the Annual Internal Report.
ii) To approve Section 1. Annual Governance Statement 2024/25 by resolution and to be signed and dated accordingly by the Chairman and Clerk
iii) To consider Section 2. The Accounting Statements 2024/25
iv) To approve the Accounting Statement for 2024/25 by resolution and to be signed and dated accordingly by the Chairman and the Clerk (RFO).
v) The RFO to set the commencement date for the exercise of public rights
e) To confirm appointment of the Internal Auditor for 2024/25.
13. Correspondence (25/083)
a) LALC Newsletter - Distributed to all councillors. Clerk to attend JADU training in May
b) NKDC Newsletter - Distributed to all councillors
14. Dates of Future Meetings (25/084)
Parish Council Meetings for 2025 – Second Wednesday of the month – 11th Jun, 9th Jul, 13th Aug, 10th Sep, 8th Oct, 12th Nov and 10th Dec
15. Any Business to Note for the Next Agenda (24/085)
Set a date for the Village Asset inspection.
16. Closed Session (25/086)
For confidential items in accordance with the Public Bodies Act 1960, if required.