May 2019 Agenda Annual Parish Council Meeting
Clerk: Angie McDonald, 60 East Road, Navenby, Lincoln, LN50EP
Tel: 07758 365966 Email: digbypc@gmail.com
MEETING OF DIGBY PARISH COUNCIL
Dear Councillor
You are summoned to attend DIGBY PARISH COUNCIL ANNUAL MEETING to be held in the Digby War Memorial Hall on Wednesday 15th May 2019 commencing at 7pm for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.
County and District Councillors, thepress and members of Digby electorate are cordially invited to attend.
PUBLIC FORUM
The public forum will proceed at 7pm for up to 15mins, when members of the public may ask questions or make short statements to the council.
DISTRICT & COUNTY COUNCILLORS’ MATTERS
From 7.15pm each Councillorwill providea 5 minute report on the business of their relevant coun cil.
POLICE
From 7.30pm the local PCSO to give a 5min report.
If none of the above arein attendance the Parish Council will RESOLVE to commence the full council meeting as soon as possible.
Angie McDonald
Clerk to the Council
Date: 8th May 2019
1. ELECTION OF CHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE.
2. ELECTION OF VICECHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE.
3. COUNCILLOR’S DECLARATION OF ACCEPTANCE OF OFFICE.
4. TO ADOPT A CODE OF CONDUCT.
5. CHAIRMAN’S OPENING REMARKS.
a) Welcome.
6. APOLOGIES and CO- OPTION
a) Apologies for absence and reasons given.
b) To consider any applicants for co-option
7. DECLARATIONS OF PECUNIARY INTEREST & APPLICATIONS FOR DISPENSATION
a) To receive reports on Members’ Disclosable Pecuniary Interests in relation to agenda items and to receive applications for Dispensation in accordance with the Localism Act 2011.
4. SIGNING OF THE MINUTES
a) To resolveto accept the notes of the Parish Council meeting held on Wednesday 17th April 2019 as a true and accurate record of that meeting.
5. PLANNING MATTERS
a) Pl a nni ng Appl i ca ti ons Recei ved Nil received to date.
b) Deci s i on Noti ce.
Nil received to date.
6. GENERAL PARISH MATTERS
a) To appoint members to parish organisations. i) Memorial Hall Committee
ii) Allotment Association
b) To appoint members to the working groups of the Parish Council. i) Planning
ii) Drainage
iii) Playing field iv) Finance
c) Annual review of policy documentation,
Standing Orders – Last reviewed May 2018
Financial Regulations - Last reviewed May 2018 Complaints Procedure. – Last reviewed May 2018
All documents can be found on Digby Parish Council Website
d) To review the inventory of assets and insurance cover – Copies sent to councillors prior to the meeting.
e) To allocate areas of responsibilities for councillors.
7. HIGHWAYS
a) To report any potholes or highways problems.
b) To discuss the maintenance of Beck Street on south side of The Beck. (CH)
8. THE VILLAGE HALL
a) Questions, if any, regarding the recent village hall committee meeting.
9. DRAINAGE
a) To report any updates from LCC, IDB or the Environment Agency.
10. PLAYING FIELD, PLAY AREAS AND VILLAGE GENERAL
a) Report on monthly inspection of play equipment from GG & AR and to consider removing the maze equipment
b) To discuss the grass cutting contract and current situation.
c) To consider planting daffodils in the autumn. (JB)
d) To discuss dog fouling in the area of The Beck and obtaining No Dog Fouling signs. (CH)
11. ALLOTMENTS
a) Report from the last Allotment Association meeting.
12. FINANCE
a) Note of bank balances and approve bank reconciliation
b) To note income received.
c) To approve for the following payments:
d) The Annual Governance and Accountability Return
i) To review the effectiveness of the internal control system.
ii) To approve Section 1. Annual Governance Statement 2018/19 by resolution and to be signed and dated accordingly by the Chairman and Clerk
iii) To consider Section 2. The Accounting statements 2018/19
iv) To approvethe Accounting Statement for 2018/19 by resolution and to be signed and dated accordingly by the Chairman and the Clerk (RFO).
v) To agree, complete and sign the Certificateof Exemption for councils wheregross income or gross expenditure £25,000 or less
e) To appoint the Internal Auditor for 2017/18.
13. CORRESPONDENCE
a) NKDC – Briefing Note from the Environmental Protection Team on Dog Fouling, distributed 25.4.19
b) NKDC – Community Infrastructure Levy: Guidancefor Local Councils, distributed 25.4.19
c) LALC – Weekly newsletter, distributed to all councillors
14. DATE OF FUTURE MEETINGS
Parish Council meetings for 2019
15th May, 19th Jun, 17th Jul, 21st Aug, 18th Sep, 16th Oct, 20th Nov and 18th Dec Parish Council Annual Meeting – 15th May
15. ANY BUSINESS TO NOTE FOR THE NEXT AGENDA
16. CLOSED SESSION (for confidential items in accordance with the Public Bodies Act 1960) If required.