October 2019 Agenda
Clerk: Angie McDonald, 60 East Road, Navenby, Lincoln, LN50EP
Tel: 07758 365966 Email: digbypc@gmail.com
MEETING OF DIGBY PARISH COUNCIL
Dear Councillor
You are summoned to attend DIGBY PARISH COUNCIL MEETING to be held in the Digby War Memorial Hall on Wednesday 16th Oct 2019 commencing at 7pm for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.
County and District Councillors, the press and members of Digby electorate are cordially invited to attend.
PUBLIC FORUM
The public forum will proceed at 7pm for up to 15mins, when members of the public may ask questions or make short statements to the council.
DISTRICT & COUNTY COUNCILLORS’ MATTERS
From 7.15pm each Councillor will provide a 5 minute report on the business of their relevant council.
POLICE
From 7.30pm the local PCSO to give a 5min report.
If none of the above arein attendance the Parish Council will RESOLVE to commence the full council meeting as soon as possible.
Angie McDonald
Clerk to the Council
Date: 9th Oct 2019
1. CHAIRMAN’S OPENING REMARKS.
a) The Chairman’s welcome.
2. APOLOGIES and CO- OPTION
a) Apologies.
b) Co-option and Resignation.
3. DECLARATIONS OF PECUNIARY INTEREST & APPLICATIONS FOR DISPENSATION
a) Declarations of Interest.
4. SIGNING OF THE MINUTES
a) To RESOLVE to accept the notes of the Parish Council Meeting held on Wednesday 19th September 2019 as a true and accurate record of that meeting.
5. PLANNING MATTERS
a) Planning Applications Received Nil received.
b) Decision Notice. Nil received.
6. GENERAL PARISH MATTERS
a) Greendyke Maintenance - Station Road to the Beck.(GG)
b) Councils Publication Policy .
c) Planting of Bulbs within the village boundary along the B1188.
d) Village Gateways Project.
e) Asset Repairs -Wooden seat at Harrowby Close , and the Cross.
f) Dates for Parish Council Meetings in 2020
The clerk has booked the meetings for 2020. Need to confirm April and Dec meetings due to public holidays
g) Update on the closure of the Mary Gresswell Trust.
h) Hedges and Trees overhanging the Footpaths.
7. HIGHWAYS
a) To report any potholes or highways problems.
b) To discuss the mobilespeed indicatordevice, (depends if information is received by the meeting date)
8. THE VILLAGE HALL
a) Questions, if any, regarding the recent village hall committee meeting.
b) Confirm date for work on trees on the boundary between the Village Hall and neighbour.
c) Confirm permission for extra cuts for the village hall lawn.
9. DRAINAGE
a) To report any updates from IDB or the Environment Agency.
b) To discuss issued raised from the latest heavy rainfalls.
10. PLAYING FIELD, PLAY AREAS AND VILLAGEGENERAL
a) Report on monthly inspection of play equipment from GG & AR.
c) To discuss the work required from the inspection of the trees in the playing field
d) To re-consider repairs to the wooden upright struts on play equipment
e) To consider a new date for the delivery of play bark.
f) To consider repairs to the Dugout
11. ALLOTMENTS
a) Report from the last Allotment Association meeting.
b) To considera refund of rent to allotment holders due to flooding.
c) To try to claim back dated rent from the last allotment field tenant
12. FINANCE
a) Note of bank balances and approve bank reconciliation
b) To note income received.
c) To approve for the following payments:
d) To appoint the Internal Auditor for 2019/20 and set a date for an internal audit.
13. CORRESPONDENCE
a) LALC – Weekly newsletter. Distributed to all councillors
b) LCC Planning Services – Notification of Adoption of the LCC Statement of Community Involvement.
The letter was distributed to councillor 20.9.19
c) Community Lincs Newsletter Sept 19 – Distributed 20.9.19
d) LCC Monthly Newsletterfrom our County Councillor. Distributed to all councillors 9.10.19
14. DATE OF FUTURE MEETINGS
Parish Council meetings for 2019 16th Oct, 13th Nov and 18th Dec
15. ANY BUSINESS TO NOTE FOR THE NEXT AGENDA
Review Publication policy
16. CLOSED SESSION (for confidential items in accordance with the Public Bodies Act 1960) If required.