October 2025 Extraordinary Meeting Minutes
Digby Parish Council
Notes of the Extraordinary DIGBY PARISH COUNCIL MEETING held on Monday 27th October 2025 at 6.30pm, in Digby War Memorial Hall.
Present – Cllrs K Groves, Chairman, (KG); M Lewington (ML); H Snowden (HS)
Arrived late A Barnham (AB) and D Green (DG)
In attendance – A McDonald, Clerk and Proper Officer
Public Forum
There were no members of the public present
District & County Councillors' Matters
There were no councillors from the District or County Council present
1. Chairman’s Opening Remarks. (25/171)
a. Welcome.
The Chairman opened the meeting and welcomed everyone.
2. Apologies (25/172)
a. Apologies.
Apologies were received and accepted from G Garton (GG) and J Bourne (JB)
3. Signing of the Previous Minutes (25/173)
It was proposed by ML, seconded by HS and resolved to approve the minutes of the parish council meeting held on 8th October 2025 as a true and accurate record. The Chairman signed the minutes.
4. New Play Equipment (25/174)
a. Third Party Contributor for FCC Grant.
KG explained for the grant application a third-party contributor of 10.7% is required. The proposal is for the Parish Council to be the third-party contributor. From the recent consultation at the village hall and the school the out right design chosen by the parishioners was from Creative Play at £86,390.00. This would mean the third-party contribution will be £9,286.93.
The finances were discussed. Currently there is £6,000 in the reserves for new play equipment, fund raising has amounted to £283.64 so the final amount of £3,003.29 can come from the Allotment/Playing field account.
It was proposed by ML, seconded by HS, and all agreed the parish council will be the third-party contributors for the FCC Grant application to the agreed amount of £9,286.93.
b. Update on the Completing of the Application.
Now the company providing the equipment has been decided by the residents and the third-party contributor has been agreed the application can now be completed. The team working on the application will carry out he final work this week as it needs to be submitted by 2nd November.
18.55hrs- At this point AB and DG arrived at the meeting, they were given a report of the decisions made so far at the meeting and were in full agreement.
5. Drainage (25/175)
a. Cutting of the Beck.
Several companies have been approached to provide quotes for cutting the Beck, but none of them were interested in the work. GG has obtained a quotation from Lamyman Grange Contractors for flailing the Beck 3 times a year. The quote is for £175.00 +VAT per cut, this may be reviewed after the first cut as it will be a trial, and the bottom will not be able to be cut if there is water in the dyke.
It was proposed by ML seconded by DG and all agreed, to accept this quote starting in the spring for the first cut as the Beck has only recently been cut by the IDB.
19.04hrs. Closure of Meeting.
There being no further business the Chairman declared the meeting closed.